Download: Traditional CMMS Will Let You Down

Traditional CMMS software provides advantages over the paper and Excel spreadsheets of the past, but it cannot meet the demands of the modern manufacturing environment.

In this guide, we're going to explore the shortcomings of CMMS and what you can do to address these. Your journey to operational excellence begins here!


What is CMMS Software?

CMMS is an acronym for computerized maintenance management system. This computer database is used to manage operations within a manufacturing plant. Although these operations are far-reaching, CMMS software mostly relates to maintenance tasks.

All manufacturing plants need CMMS software. Machines break; CMMS software helps managers both prevent this from happening and respond to breakdowns when they do happen. It does this by creating a central hub for all data about machines on the manufacturing plant floor.

CMMS software tracks preventative maintenance, which is the equivalent to getting the oil in your car changed; it's scheduled based on intervals of time.  Below, we'll take a deeper dive into what kinds of operations CMMS software is capable of. 

What's important to understand about CMMS is that, ultimately, its purpose is to reduce machine downtime. When a machine breaks down, it affects production, which ultimately affects a manufacturing plant's bottom line.

CMMS software addresses this by providing managers with the information they need to plan effectively and make better decisions on the plant floor. 

CMMS Blog Posts

How to Use CMMS

Why We Use CMMS Software

Manufacturing plants adopt CMMS to help them optimize operations on their plant floor. If your plant suffers from issues like excessive machine downtime, a disorganized spares inventory, or a lack of visibility (who's doing what, when), then you may be in need of CMMS software which can: 

  • Minimize machine downtime
  • Improve asset output 
  • Reduce waste
  • Lower maintenance costs
  • Increase worker productivity 
  • Manage spares and trigger alerts when supplies are low
  • Improve compliance with industry standards and regulations 
  • Provide insight into maintenance operations and performance

Capabilities of CMMS Software

A surprising number of manufacturing plants are using outdated methods like email, whiteboards, and spreadsheets to track their maintenance tasks. CMMS creates a single, organized hub for all management tasks like:
  • Organizing the personnel database, including shift schedules
  • Assisting in project management
  • Analyzing maintenance performance
  • Controlling inventory
  • Providing budgeting and costing statistics
  • Managing procedures and documentation for predictive and reactive maintenance 
  • Processing condition monitoring inputs
  • Scheduling calibration for gauges and instruments


Beyond CMMS: A Solution for Industry 4.0

It's essential for manufacturing plants to have a way of managing their maintenance operations, but CMMS software does have some drawbacks. It's important to be aware of this as you search for avenues to operational excellence. 

CMMS Software Has Shortcomings

CMMS Software Is a Task, Not a Tool 

The unfortunate truth is that many CMMS software offerings don't add value for people on the plant floor. The don't support continuous improvement. In fact, when people on the plant floor don't use the system, or don't use it correctly, CMMS software can be downright wasteful.

In order to stay afloat in an ever-changing marketplace, plants need a system that works for their workers. Otherwise, maintenance tasks will not be captured correctly and probably won't reflect a machine's actual downtime. 

CMMS Software Isn't Agile 

Traditional CMMS software tends to be slow and inefficient. 
Even deploying CMMS is a laborious process. This in itself is enough to deter some plants from trying to implement new software, because they know what a hassle integrating CMMS with manufacturing equipment can be. 

Additionally, CMMS software often comes with a limited number of licenses. That means not everyone has access to the system, and only some team maintenance members can input data, which creates a bottleneck. 

In fact, CMMS software typically creates silos between departments. When things go wrong, maintenance usually takes the fall. 

CMMS Software May Soon Be Outdated

Perhaps the biggest issue with CMMS software is that it doesn't provide real-time data. Often, the data seen in a traditional CMMS system is yesterday's news. Without up-to-date information, the accessibility and quality of data available to plant workers doesn't help them do their jobs better. When they don't find any value in the system, they stop using it, which feeds back in the first limitation we mentioned: workers may be frustrated with CMMS software or neglect to use them at all. 

That's why real-time data is critical to success on the manufacturing plant floor. It's the only way to truly engage workers and streamline maintenance processes. 

Better Than a CMMS

A Solution for Industry 4.0

CMMS is to Industry 3.0 as L2L's lean manufacturing software is to Industry 4.0. As industry demands shift and traditional software can no longer keep pace, it's necessary to implement a solution that: 

  • Deploys quickly 
  • Creates ROI within a reasonable timeframe 
  • Enables predictive maintenance through real-time data
  • Breaks down silos and unites teams behind the shared goal of production 

Learn more about how you can optimize your plant floor, empower your workers, and enjoy a significant ROI. 


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